AP Administrator / AP Coordinator (Heavy Civil) Job at Southland Search Group, Pomona, CA

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  • Southland Search Group
  • Pomona, CA

Job Description

Company: Confidential (represented by Southland Search Group)

Location: Pomona, California

Work Authorization: Must be authorized to work in the U.S. – no current or future sponsorship

About the Company:

A leading Southern California-based heavy civil contractor with over 35 years of experience delivering complex infrastructure projects across the western United States. This firm specializes in waterfront, transportation, and water/wastewater systems and has partnered with major public sector clients such as the U.S. Navy, Department of Homeland Security, and Caltrans. Known for its technical excellence and award-winning performance, the company has received industry recognition including the AGC Constructor Award for outstanding project management.

Position Summary:

We’re seeking a skilled Accounts Payable Admin/Coordinator to support the accounting team in Pomona, CA. This position is ideal for someone with construction industry experience who can manage AP processes, ensure documentation compliance, and support project teams with accuracy and professionalism. The ideal candidate has experience with Vista by Viewpoint, understands lien releases and certified payroll, and brings a proactive, team-first attitude.

Key Responsibilities:

  • Process vendor and subcontractor invoices with correct job cost coding
  • Maintain accurate AP records in Vista by Viewpoint
  • Support month-end close and assist with project billing compliance
  • Handle certified payroll support and subcontractor insurance tracking
  • Run weekly check batches and resolve invoice issues with vendors or project teams
  • Track and collect lien releases and required compliance docs before issuing payments

Qualifications/Preferences:

  • 5+ years of Accounts Payable experience, preferably in the construction industry
  • Familiarity with lien releases, document compliance, and certified payroll is preferred
  • Experience with Vista by Viewpoint is highly preferred
  • Exposure to HCI software is a plus
  • Detail-oriented, organized, and strong communicator
  • Willing to work on-site

This is a confidential search conducted by our firm. If you're interested, reach out to monica@southlandsearchgroup.com or call at (951) 999-0804 for a private discussion.

Job Tags

For contractors, For subcontractor,

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